using ai to create tender bids and proposals in south africa

Using artificial intelligence (AI) to create tender bids and proposals can make the tendering process faster and easier – and help your business win lucrative contracts. However, there are pitfalls to avoid.

BizFunding does not offer AI tools or help write effective bids. But once you’ve secured a tender or purchase order, we offer easily accessible funding – so you can complete the work and pay suppliers on time.

How AI can help create tender bids and proposals

Your tender bid is the most vital part of your application. How it’s written can mean the difference between securing the tender and having your bid overlooked or dismissed.

AI can be used in different ways to help you compile your proposal and give your tender bid an edge over other applications.

Tender discovery

AI is a great way to source new tenders. AI can help you filter out the tenders that don’t match your qualifications or industry, and show you the ones that you’re most likely to win.

Research

AI can quickly compile and deliver research that would take hours. This makes it easier to write with conviction, even if you’re not an expert on the subject.

Planning

AI can look at the tender requirements and help you plan your proposal so that it covers everything. AI can offer an outline to follow with a compliance checklist so that you know where to start and what to include.

Content generation

AI helps with streamlining content generation and can give your writing a more professional “voice”. An AI-generated proposal works well as a structured foundation that you can tailor to suit your bid.

Saving time

Using AI to plan, research and outline your proposal can save many hours. It might not be appropriate to write the whole proposal with AI. However, if you start with a basic foundation that is well researched and laid out, you can significantly reduce the time it takes to write a bid.

Improved chances

AI can look at other proposals and see what trends are most likely to get your proposal looked at and make it more likely for you to win the bid.

Question answering

When you first read a bid, there will be many questions about everything from the company putting out the tender to the job itself. AI can quickly and easily answer these questions.

Pitfalls of using AI for bid writing

Creating a proposal in South Africa is a notoriously complex and time-consuming task – one that AI is not yet equipped to automate.

AI isn’t a magic wand that can take all the effort out of writing a convincing bid. Submitting a purely AI-written bid without tailoring it and double-checking accuracy can end up damaging your company’s reputation.

AI struggles with complexities. Some tenders are very specific to an industry or region, and might include terms or requirements that confuse AI.

AI writing lacks creativity and makes your bid stale. It’s important to tailor the writing to reflect your businesses values.

Usually, AI writing is fairly obvious, especially to people who encounter it often. If your bid includes a lot of AI content, it could hurt your chances of securing the tender.

The bottom line about using AI for bids

While even the 100% free AI tools available today are amazing – and there’s no doubt that they can simplify tasks like writing bids – creating a winning bid or proposal is still a complex task that requires a good degree of human work.

Thorough research is needed to bring information together from different parts of your business and from suppliers, and to gather as much competitive intelligence as possible.

You need to carefully check the content of your bid or proposal against requirements in requests for quotations (RFQs) or requests for proposals (RFPs) to ensure you have covered everything.

Planning, writing and editing the proposal documents needs a human touch to avoid inaccuracies and robotic language. The tone of your proposal can play a big role in how it is received.

At BizFunding, we can’t help businesses use AI to create tender bids and proposals, but we can help businesses secure tenders by ensuring funding is a few easy steps away. Our profit-sharing model means your business can cover the upfront costs of a tender and you only have to reimburse us when you get paid. Contact us on 012 001 0095 to learn more or start your application now.

If you are a business owner on the road to success, or need funding to help start new projects or purchase orders, we can help you!

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